Documentation Specialist Job Vacancy in Kenya

Youth Employability Program
 

CAP Youth Empowerment Institute in Kenya is seeking to engage the services of a specialist for Youth Learning and Saving Program.  

CAP world over is known for working with the under privileged youth and linking them to livelihoods.  

CAP Youth Empowerment Institute is at the preparatory stages of implementing this project in Kenya and will soon be enrolling vulnerable youth into this program. 

To effectively train and orient the youth to the world of work, CAP Youth Empowerment Institute is looking for specialist, who are less than 30 years old, who are passionate about youth.
 

CAP Youth Empowerment Institute first selects the vulnerable youth, trains them and through partnering with industrial players places them for employments. 

Documentation Specialist

• At least 2 year experience working in a NGO set up as document developer.
• Masters / bachelors degree in Mass communications
• Strong computer skills in Coreldraw, Pagemaker, Photoshop, Publisher and other DTP software.
• Should have the experience in developing Electronic Newsletter, Progress Reports, Process documentation, Web site content development, Brochures and Case studies etc.,
• Skill to interact with companies and bring in the industry contribution.

The successful candidate must be willing to work in the communities and as well have a strong intent and passion to help the young people and prepare them to become effective citizens.

Those interested please send their CVs and Application Letters to:  hrcapyei@gmail.com
 

Not later than 15th July 2012

USIU Librarian Jobs in Kenya

Internal Vacancy: Librarian - Acquisitions & Cataloguing

The United States International University  is the leading international university in East and Central Africa catering to over 5000 students representing over 54 nationalities and with a global network of over 9000 alumni. 

USIU is committed to providing a quality, international education through world-class service delivery platforms.

USIU is seeking to recruit two qualified candidates for the position of Librarian heading  Acquisitions and Cataloguing sections.

Librarian - Acquisitions

Job Purpose:  

The Librarian - Acquisitions is responsible for purchase functions, which includes identifying and acquiring print and electronic resources for the library’s collections.

Responsibilities:

• Developing policies, procedures and practices to facilitate acquisitions;
• Creating and maintaining accurate acquisition records;
• Selecting, ordering and procuring information resources in various formats from local and foreign suppliers for the library;
• Ensuring that orders for collection materials are properly received, claimed and valid invoices are forwarded for payment;
• Coordinating the selection of information resources by faculty and Senior Librarians;
• Reviewing publishers' announcements and catalogs;
• Comparing selections with catalog database and orders-in-process to avoid duplication;
• Compiling statistics on purchases, such as total purchases, average price, and fund allocations for efficient and effective reporting;
• Developing reports and acquisitions operational manuals;
• Ensuring verification of received stocks and invoices;
• Recommending vendors based on such factors as discounts and delivery terms;
• Liaising with suppliers, government agencies and clearing agents to ensure that import/export regulations are observed;
• Monitoring USIU acquisitions trends for enhancing the collection and recommending materials for weeding;
• Training, supervising and appraising staff, interns and work study students;
• Engage in professional development activities, such as attending and participating in conferences, workshops, professional meetings, and associations; and
• Perform any other duties as may be assigned.

Skills Required:

• Excellent communication and interpersonal skills
• Research, analytical and problem solving skills
• Administrative/organizational skills

Minimum Qualifications

• Graduate degree in Library and Information Studies

Minimum Years of Experience

• 5 years of experience in a university library

Competencies

• Computer literacy
• Ability to work well within a team and use initiative when required

Librarian - Cataloguing  

Job Purpose: 

The Librarian - Cataloguing is responsible for cataloguing, classification and indexing of library information materials in accordance with current international cataloguing standards, and in-house practices for efficient and effective retrieval of information.

Responsibilities:

• Lead in the formulating and revising of cataloguing policies, procedures and systems;
• Providing overall direction and assistance to staff in performing cataloguing activities and other section functions to ensure accurate and consistent records;
• Provide accurate and thorough online description and access points for print and non-book materials in the library collection;
• Creating original Machine Readable Cataloguing (MARC) records and update OCLC records to add to the library’s online catalog;
• Classify using Library of Congress Classification system and construct call numbers for materials added to the library’s collection;
• Preparing statistical and other reports and analyses;
• Monitoring the cataloguing, classification and indexing of information resources to ensure that the integrity and functionality of the online public access catalogue database is maintained;
• Monitoring and advising on new developments, preparing and maintaining cataloguing manuals;
• Providing relevant training to staff, interns and work study to ensure consistency of practice;
• Appraising of staff, work study students and interns;
• Coordinating weeding and stock taking of library books;
• Participate in budget process in assigned areas;
• Engaging in professional development activities, such as attending and participating in conferences, workshops, professional meetings, and associations; and
• Performing any other duties as may be assigned.

Skills Required:

• Excellent communication and interpersonal skills
• Research, analytical and problem solving skills
• Administrative/organizational skills

Minimum Qualifications

• Graduate degree in Library and Information Studies

Minimum Years of Experience

• 5 years of experience in a university library

Competencies

• Ability to work with high standards of accuracy for data entry
• Computer literacy
• Ability to work well within a team and use initiative when required

If you have the requisite qualifications and experience and want to work as a team member in a modern and progressive institution where you can make a difference, please send your letter of application and attach all the necessary supporting documentation, salary expectations  and names of 3 referees, so as to reach the undersigned not later than  Tuesday, July 3, 2012.

Head of Human Resources,
United States International University
P.O Box 14634-00800, Nairobi, Kenya
Email: hr@usiu.ac.ke or jobs@usiu.ac.ke
Web: www.usiu.ac.ke

USIU is an equal opportunity employer

USAID Kenya Office Manager / Secretary - Office of Population & Health (OPH) Job

The United States Agency for International Development (USAID) seeks to hire anOffice Manager / Secretary in its Office of Population & Health (OPH), USAID/Kenya. 

The position is open to qualified Kenyan citizens and is based in Nairobi.

Basic Function of Position:

This position has responsibility for serving as Office Manager and Secretary, providing support services for the Office of Population and Health (OPH), USAID/Kenya. 

The incumbent is the key administrative focal point for all communications between Office staff, USAID/Kenya, and all other organizations. 

He/she ensures all routine administrative reports, time cards, and other routine administrative documents are submitted on time, and overseas office-wide functions including the OPH training plan, annual files compliance, maintenance of databases (e.g. partner contact list, 4th of July invitation roster, etc.) and all official supplies procurement and management.

Required Qualifications:

Any application that does not meet the minimum requirements stated below will not be evaluated. 

Only short listed applicants will be contacted. 

If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Education: Completion of Secondary School and two years of post-secondary training to certificate level is required.

Experience: A minimum of three years of progressively responsible secretarial and clerical experience is required.

Post Entry Training: Basic computer training including software applications for US Government (USG) systems. USG secretarial and office management courses, subject to course offering and availability of funds.

Language Proficiency: Level IV, fluent knowledge of oral and written English is required.

Knowledge: A general understanding of Kenya’s economic, social, and political situation is desirable. Must have excellent knowledge of correspondence formatting and reporting procedures, mail handling, and timekeeping procedures.

Skills and Abilities: Proficiency in Microsoft Office Suite is required. Excellent telephone and interpersonal skills are required.

Those fulfilling the requirements of the position should submit their application together with a detailed CV and all relevant attachments to the following address:

Human Resources Office
Re: Office Manager/Secretary, OPH/USAID/Kenya
P.O. Box 629, Village Market 00621, Nairobi, Kenya

Applications must reach the USAID office by COB January 13, 2012.

Environmental Expert and Project Accountant Jobs in Kenya - Lake Victoria South Water Services Board

Lake Victoria South Water Services Board has obtained a grant from African Development Bank through East African Community (Lake Victoria Basin Commission) to implement Lake Victoria Water and Sanitation Initiative (LVWATSAN II) program.

In Kenya the program is being implemented in Kericho, Keroka and Isebania.

The Board wishes to recruit self driven, result oriented, highly motivated and qualified persons to fill the following position.

The position is on a one year renewable contract.

Ref: LVSWSB . 01/2011
Environmental Expert

Requirements for appointment

• At least a Bachelors Degree in Environment science or equivalent.
• Masters in a relevant subject, will be an added advantage.
• At least five years (5) years relevant professional experience in performing environmental and social activities in projects.
• Experience in management and M & E systems; experience with World Bank project procedures and safeguards requirements preferred.
• Registered with NEMA as an Environmental Impact Assessment expert.

Duties and responsibilities

The successful candidate will be reporting to the Programme Coordinator and be responsible for the following duties:-

• Monitoring and ensuring that all the Environmental Impact Assessment and mitigation measures are carried out according to NEMA regulations
• Preparing periodic reports on environmental issues and report on the program activities
• Carry out stakeholder consultations on Environmental Impact Assessment.
• Liaise with all the necessary Environmental authorities such as WRMA, MOPH etc on requisite approvals and certification.
• Follow up implementation of environmental action plans derived from environmental impact assessments and audits.
• Supervise the outsourced environmental management contracts.
• Ensures maintenance of Environmental Impact Assessment records, certificates licenses and other related reports.

Lake Victoria South Water Services Board has further obtained a grant from African Development Bank towards recruitment of Technical Assistance to support it in the implementation of the Water Service Board Support and Small Towns Support projects.

To this end, the services of an experienced Project Accountant is required.

The position is on a one year renewable contract.

Ref: LVSWSB . 02/2011
Project Accountant
1 Post

Requirements for appointment

The successful candidate should possess the following qualifications:-

• Have a Bachelor of Commerce (Accounting Option) from a recognized University.
• Be in possession of at least CPA II.
• Have at least 5 years experience in a busy accounting environment, preferably in project accounting.
• Be familiar with international donor financing and reporting procedures.
• Experience in accounting for community based organization projects will be an added advantage.
• Have demonstrated high professional skills in accounting, which include budgeting and management among others.
• Have exposure in computerized accounting system.
• Have proven accounting track record.

Duties and responsibilities

The successful candidate will be reporting to the Chief Accountant and be responsible for the following duties:-

• Ensuring sound financial control processes and procedures are maintained as required by the financier.
• Preparation and maintenance of general ledger, sub-ledgers and other books of account.
• Reconciliation of programme accounts and processing of payments.
• Preparation of programme accounting reports and maintenance of records.
• Preparation of financial plans and advising on expenditure levels.
• Preparation of accounts and expenditure reports.
• Management of expenditures.
• Ensuring that statutory returns are prepared and submitted as required.
• Compile reports for internal and external auditors, as required.
• Assist the communities in providing timely expenditure returns and accounting documents.

If you meet the requirements for any of the above positions, please send your application attaching a detailed CV, copies of academic/professional certificates and testimonials stating your current position, remuneration and telephone contact to the following by 3rd June 2011.

Chief Executive Officer,
Lake Victoria South Water Services Board,
Lavictors House Off-Ring Road Milimani,
P. O. Box 3325,
Kisumu

Serena Hotels Records Management Officer Job

Serena Hotels is a collection of fine luxury hotels and lodges in East Africa.

We are renowned for our presence in magical locations and have the highest reputation for standards and service. We at Serena recognise that human resources are our most important asset, and significant resources are allocated annually towards staff development.

We are currently seeking a qualified and experienced individual to join our team at the head office in Nairobi.

The incumbent will have the following responsibilities:

• Manage and enhance the electronic document management system
• Maintain the company’s manual archives
• Implementation of document handling policies
• Administration of the archiving structure and procedures
• Professional in-house training on the document management software
• Supervision of the scanning team

Requirements:

• A degree in Archives and Records Management or a closely related discipline
• Minimum of 3 years’ experience in implementation of electronic record management systems
• Proficiency in administration of manual records

The remuneration package for the position will be commensurate with the candidate’s qualification and experience.

If you believe you have the required qualifications and experience, please apply in confidence by 15th April 2011, enclosing a detailed CV including current remuneration, names and addresses of two referees and your phone contact to jobvacancy@serena.co.ke

Only successful applications will be responded to.

Anybody in a Need of a Librarian

My bro needs a job as a Librarian, Records officer, Documentalist or Information officer in a Library, records office or Resource Center Set up.

He has a Diploma in Library and Information Studies from KTTC

Any body with an opening kindly get in touch.

0722 774 351

or 0723 864 076

Mount Kenya University Nkubu Campus (Meru) Employment Opportunities

Qualified applicants are invited to apply for the following positions

Registrar
1 Post

Qualifications: Master’s degree in Business or Education with at least 4 years experience

Lecturers

PhD holders or Masters degree with 3 years university teaching/research experience.

Assistant Lecturers
4 Posts

Qualifications: Master’s degree in the any of the following fields Education, Humanities (History /CRE), Economics/Business studies, Business management and Information Technology, with at least 3 years experience teaching in a University.

Library Assistant
1 Post

Qualifications: Certificate in Library studies. Diploma holders will have an added advantage

Applications including copies of curriculum vitae, testimonials and contacts of three referees should reach the under listed on or before 31st March 2011.

Nkubu Campus
Majani Sacco Plaza,
P O Box 511, Nkubu
Tel: 064-51399
Cell: 0715-728 301
Fax: 064 51437

Email: nkubucampus@mku.ac.ke

KIA Chief Librarian Job

Kenya Institute of Administration (KIA) is a premier Training, Research and Consultancy Institute in Public Service.

We are seeking suitable candidate to fill the position of:

Chief Librarian

Job Description:

To efficiently carry out management and administration of the Library Services/Learning and Resource Center with the aim of ensuring full and efficient provision and utilization of these services and facilities to the Institute customers

Main Duties and Responsibilities:

• Coordinates activities of library/resource center
• Assists patrons in selection and location of books, audiovisual materials, and other materials
• Train and direct workers in performance of such tasks as receiving, shelving, and locating materials.
• Examines book reviews, publishers' catalogs, and other information sources to recommend material acquisition.
• Searches catalog files, biographical dictionaries, and indexes, and examine content of reference materials to assist patrons in locating and selecting materials.
• Assemble and arrange materials for display.
• Prepare replies to mail requests for information.
• Any other job assigned from time to time

Qualifications and Experience:

• Masters degree in Library Studies and Information Sciences
• At least 5 years experience in managing a busy library
• Excellent inter personal and communication skills
• Must be computer literate and able operate digital library
• Knowledge of national development priorities, and functions and practices of government

Remuneration:

Salary scale: Kshs. 51,906 x 1,162 - 61,202 x 1,623 - 69,342 x 2,963 - 78,231

Interested candidates who meet the above criteria may send their applications together with their detailed curriculum to

Director & Chief Executive
Kenya Institute of Administration
P.O Box 23030 0604
Nairobi

or by email director@kia.ac.ke

Communication & Documentation Officer Job - Kenya AIDS NGOs Consortium (KANCO)

Kenya AIDS NGOs Consortium (KANCO) is a national membership network of organization with over 1000 Non-Governmental Organization (NGOs), Community Based Organization (CBOs), Faith Based Organization (FBOs), Private Sector, Research and Learning Institutions responding to HIV & AIDS and TB in Kenya.

Location: Nairobi, Kenya

Role:

The communication and documentation officer will support HIV and TB advocacy, promoting access to practical up-to-date information through documentation and dissemination of strategic information

Major duties and responsibilities:

• Organize press conferences, development of media briefs/ press releases as needed in regard to TB, HIV & AIDS
• Liaise with media/ journalist, through follow up calls, response to journalists’ requests, relationship building with journalists, facilitating media interviews
• Monitor media coverage of all HIV/AIDS/TB activities and efforts, weekly e-documentation of all print and broadcast media
• Lead in development of publications (weekly KANCO news bulletin, programme/ project briefs, fact sheets, position papers, IEC materials, organization reports - programmes/ projects quarterly reports etc.)
• Establish a continuous data collection process on HIV/AIDS and TB from the membership
• Identify, acquire, process and disseminate HIV/AIDS and TB information to members and other stakeholders; sourcing new HIV/AIDS/TB materials
• Promote and build the capacity of members in documentation and information management
• Maintenance of KANCO website and databases including AIDS Information System (AIS)
• Reviewing process to determine levels of implementation of GFATM in Kenya with specific focus on TB, HIV & AIDS
• Ensure high quality postings on e-platforms to generate stakeholders and partners response
• Identify and follow up on strategic advocacy opportunities
• Develop advocacy plans with programmes and partners (publications, structured discussions etc.)
• Perform any other duties assigned by the Programme Director

Qualification and experience:

• Education: A bachelor's degree in information science, journalism or communication
• Experience: At least 5 years’ experience
• Knowledge: Experience in HIV/AIDS/TB programming; ability to conduct needs assessment on information and documentation; good organizational, networking and communication and facilitation skills.
• Critical Success factors:

1. Good communication skills;
2. experience in HIV/AIDS/TB programs;
3. ability to conduct needs assessment on information and documentation;
4. organizational skills;
5. networking skills;
6. good facilitation skills;
7. must be innovative;
8. ability to meet deadlines;
9. ability to work under minimum supervision and
10. Result orientation;

How to apply

This vacancy is only open to Kenyan Nationals. Please send your application letter, CV, expected remunerations, and list of 3 references by e-mail (reference job title “Communication & Documentation Officer”) to jobs@kanco.org

Closing date: 11 Mar 2011

Only short listed candidates will be contacted.

KANCO is an equal opportunity employer.

Sacco Finance Manager, Systems Administrator, Records Officer and Internal Audit Assistant Jobs

Our client, a medium sized Sacco with branches in Nairobi and across the country wishes to recruit suitably qualified and experienced individuals in the following positions;

1. Finance Manager

Job profile

Reporting to CEO the duties of the Finance Manager will have the following duties:

• In charge of finance department and its staff
• Reviewing and formulating finance and accounting policies, procedures and practises
• Effective management and use of Sacco financial resources and assets
• Preparation of timely and accurate financial reports
• Co-ordinating external auditors exercise in Society
• Developing and implementing financial plans of Society
• Giving prudent financial advice to Society
• Any other duties as may be assigned by the CEO

The candidate

The candidate must possess the following qualifications

• A business related degree
• CPA (K)/ACCA
• Minimum of five (5) years working experience in a busy financial institution preferably within the co-operative movement
• Diploma in cooperative management will be an added advantage
• Computer literacy in accounting packages
• Minimum 30 years of age

2. Systems Administrator

Job profile

Reporting to the CEO the System Administrator will have the following duties

• Database maintenance and user support
• IT Network administration, systems support and customer support
• Advise Sacco on all issues regarding use of Information and Communication Technology
• Monitoring the progress of the design, installation and commissioning of the various networks and systems
• Administering the routine maintenance schedule for all communications and IT equipment
• Responsible for the management, development and security of information and communication systems
• Management and Administration of system security
• Production of required reports
• Updating and maintaining Society website
• Liaison with software vendors for updates

The candidate

The candidate must possess the following qualifications

• Higher diploma in IT with three years of relevant hands on experience in a busy sacco
• Working knowledge of CMIS and/or any other Sacco software
• A degree in Computer Science/Software Development or IMIS will be an added advantage
• Minimum 30 years of age

3. Records Officer

Job profile

Reporting to the CEO the Records officer will have the following duties

• In-charge of registry section and supervision of staff therein
• Management of records movement, filing, storage and archiving
• Maintainance and updating of members register
• Any other duties as may be assigned

The candidate

The candidate must possess the following qualifications

• Diploma in records and archives management with a degree in Information Science been an added advantage
• Five years working experience in Records and Archives Management three of which should have been in a busy financial institution
• Minimum 28 years of age

4. Internal Audit Assistant

Job profile

Reporting to the Internal Auditor the Internal Audit Assistant will have the following duties

• Assisting in the review of existing Internal Control Systems and procedures
• Assisting in the evaluation and improvement of risk management control and governance systems
• Assessing compliance to policies, procedures and regulations
• Detecting incidences of frauds and non compliance and their prevention
• Any other duties as may be assigned

The candidate

The candidate must possess the following qualifications

• CPA(K)
• Three years working experience in a busy audit environment within a financial institution
• Computer literate
• Minimum age of 25 years

Interested applicants who meet the above requirements are requested to send their applications stating their current and expected remuneration, their current Curriculum Vitae and testimonials to the address below so as to reach us by 18th February 2011.

DN/A. 864
P.O. Box 49010 - 00100
Nairobi.

NB: Applications received beyond the deadline will not be considered.

Only short listed candidates will be contacted.

Zetech College Vacancies

ZETECH College is a professional training institution offering Certificate, Diploma, Advanced Diploma and Degree programs. Our mission is to provide high quality education of international standards and recognition. Due to our continued growth and our vision to become a leading regional University by the year 2013, we are seeking to recruit suitably qualified candidates to fill the following positions.

1. ICT MANAGER

The position holder is responsible for installing and maintaining computer hardware, software and networks. He will be responsible for providing software and hardware maintenance, training and consultation and recommendations about future planning and development of resources.
* The position-holder must have a minimum of a bachelor degree in IT, Computer science or a related area and have a minimum of a years’ relevant experience.
* Additional relevant professional qualifications will be an added advantage.


2. HUMAN RESOURCE SERVICES OFFICER

The position holder is responsible for providing support to the Human Resource Manger in the various human resource functions which include training and development, recruitment, staffing, performance management, employee relations, benefits and compensation, and employee counselling. She/he will contribute to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity, goal attainment, recruitment and ongoing development of a superior workforce.
Duties and Responsibilities
The HRSO has partial responsibility for:
* recruiting and staffing logistics;
* performance management and improvement tracking systems;
* employee orientation, development, and training logistics and record keeping;
* assisting with employee relations;
* company employee communication and participation;
* compensation and benefits administration and record keeping;
* employee safety, welfare, wellness, and health reporting;
* maintaining employee files and the Human Resource Management Information System;
* Assisting with the day-to-day efficient operation of the HR office.
Qualifications
* The candidate should have a minimum of a Bachelors degree in human resource management or a bachelor’s degree in social sciences and a Higher diploma/Diploma in Human Resource management and not less than one year’s relevant experience.
* Excellent interpersonal and conflict resolution skills
* He/she must be able to develop and implement flexible human resource solutions, dictated by the needs of a hybrid and rapidly evolving working environment.
* Must be a self-starter who can demonstrate initiative and work independently without direct supervision

3. CHIEF LIBRARIAN

The position-holder will be responsible for providing library and research services to students and staff and maintaining and safeguarding of the library and its collections.
Duties and responsibilities
* Review and evaluate resource material, such as book reviews and catalogs, in order to select and order print, audiovisual, and electronic resources.
* Provide leadership, direct and train library staff in duties such as receiving, shelving, researching, cataloging, and equipment use.
* Respond to customer complaints, taking action as necessary.
* Develop library policies and procedures.
* Plan and deliver client-centered programs and services such as newsletters, or programs for special groups.
* Arrange for inter library loans of materials not available in a particular library.
* Design information storage and retrieval systems, and develop procedures for collecting, organizing, interpreting, and classifying information.
* Negotiate contracts for library services, materials, and equipment.
* Collect and organize books, pamphlets, manuscripts, and other materials in specific fields, such as rare books, genealogy, or music, locating unusual or unique information in response to specific requests.
Qualifications
* The candidate should have a minimum of a degree in library and information sciences from a recognized university and not less than a years’ relevant experience.
* Should have excellent leadership and organizational skills
Interested candidates should email applications including an updated CV to vacancies@zetechcollege.com by 4th February 2011.
ZETECH College is an equal opportunity employer.

Buru Buru Girls Librarian, School Nurse and Secretary Jobs

Buru Buru Girls Secondary School seeks to fill the following positions;

Librarian

Qualifications

• K.C.S.E B- and above
• A diploma in Library Studies from a recognised Institution. (KNEC)
• Experience - 5 years. IT compliance from a recognised Institution is an added advantage.

School Nurse

Qualifications

• K.C.S.E B- and above
• Age - 30 Years and above.
• KRN/OR Clinical officer.
• Experience - 5 years and above.
• IT compliance from a recognised Institution is an added advantage.

Secretary

Qualifications

• K.C.S.E C+ and above
• Working experience in MS - Word and MS - Excel. A diploma in IT and Shorthand will be an added advantage.
• Secretarial studies certificate from a recognized Institution offered by KNEC Level III
• A course on Human Resource or any other related course.
• Experience - 5 years. Those who have worked in a School office have an added advantage.

Applications can be hand delivered to the school office or posted to:

The Principal,
Buru Buru Girls Secondary School
P.O Box 50465-00200 Nairobi, Kenya.

Applications to be received latest 12th January 2011

Postal Corporation of Kenya Jobs - IS Audit Assistant Manager, Records Management Officer and

Postal Corporation of Kenya is fully owned by the Government of Kenya through an Act of Parliament. Core business portfolio is designed to ensure that Kenyans and by extension all citizens of the world have access to communication as a fundamental human right.

Assistant Manager- Information & Systems Audit

Grade: MG5

Department: Audit & Risk Management

Duties and Responsibilities

• Develop and document audit procedures setting out the nature, timing and extent of planned audit procedures required to implement the overall audit plan.
• Plan and co-ordinate independent ICT based audits in line with ICT policy, standards and best practice.
• Develop computerized based audit techniques for the organization.
• Perform detailed evaluation and internal control and audit reviews of computer information systems.
• Perform general and application control reviews for simple to complex computer information systems.
• Prepare and present comprehensive reports outlining the findings and recommendations for review by the Audit Manager.
• Follow up on audit findings to ensure that management has taken corrective action(s).
• Conduct operational, compliance, financial and investigative audits, as assigned.
• Monitor business/control issues in systems and activities and advise management on the cost effective controls and risk management of projects under development.

Qualifications & Experience

• Must have a Business related Degree
• Must have CISA qualifications
• CPA (K) will be an added advantage
• Must have 5 years relevant experience in Auditing.
• Must have favourable performance ratings for the past three (3) years.

Records Management Officer

Department: MG6

Grade: Facilities Management

Duties and Responsibilities

• Ensure development, implementation, and maintenance of a comprehensive records management policy and procedures manual and that they are actively promoted and enforced as appropriate.
• Undertake a separate component of the Records management systems including classification, sentencing, archival, disposal and retrieval processes.
• Implement Government Policies on Records Management
• Develop and maintain a filing / classification index to facilitate accurate
• Classification of incoming and outgoing correspondence and other relevant documentation.
• Participate with the ongoing development, operation and maintenance of organization electronic document management systems.
• Provide a Help Desk support function to assist (EDMS) setting up, reviewing, and documenting records system.
• Participate with the ongoing development of best practice in records
• Management in accordance with the public Records /other relevant legislation and policies and associated standards.
• Assist with the implementation of procedure including:

1. General Retention and Disposal Schedule
2. Classification of correspondence and other documents
3. Ensure current semi-active and archival records storage areas are identified and maintained to meet organization needs.

• Perform any other contingent roles as assigned by senior officers from time to time.

Qualifications and Experience

• Degree in Records Management Systems.
• Those with Diplomas in Record Management may be considered.
• 3 years experience in record/information management.
• Developing knowledge of Records Management policies and practices.
• Development of Electronic Document Management Systems(EDMS)
• Knowledge in IT.

Management Trainees

Grade: MG7

Duties and Responsibilities

The trainees will be given an opportunity to train in various departments for a period not exceeding two years. Upon successful completion of the training, they will be appointed to the management team.

Qualifications and Experience

• Fresh University graduates below the age of 26 years with a minimum of Second Class Honours, Upper Division.
• Computer literate
• Hardworking
• Innovative and creative
• Results driven, aggressive go-getters
• Team player and able to work with minimum supervision.

Interested candidates who meet the specified minimum requirements should submit a written application and up-dated Curriculum Vitae through the post and attach relevant copies of certificates and testimonials to the

Postmaster General,
P. O. Box 34567 – 00100
Nairobi

to reach him not later than 31st December, 2010.

Only shortlisted candidates will be contacted.