EXTERNAL C O M P E T I T I O N N O T I C E
No. 2011-Immig-1
Competition is to staff one immediate position of Program Registry Clerk on an indeterminate basis and establish a pool of eligible candidates valid for one year. Candidates must meet the screening requirements stated below and submit to a written exam and an interview to evaluate the candidate’s suitability for the position.
- To: Internal Applicants as well as External Applicants specified below (see “Eligibility”)
- Title: Program Registry Clerk
- Section: Immigration
- Supervisor: Registry Supervisor
- Level: LE-04
- Salary Range: Kshs. 940,578.00 – 1,504,794.00 (annual gross)
- Eligibility: Open to all locally-engaged staff occupying an indeterminate position at the CHC;
- and
- Open to the following external applicants residing in Nairobi:
- dependents of current Canada-based staff at the CHC
- emergency employees who currently work at the CHC
- emergency employees who have previously worked at the CHC at any point since January 1, 2009
- applicants who were put on an eligibility list for LE-03 competitions held at the CHC in June and August 2010
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Summary of Duties:
- operates the immigration computer system print operations;
- maintains issued visitor visa and refused application systems;
- classifies, attaches, distributes and tracks incoming immigration correspondence;
- answers telephone requests for information;
- creates files and attaches documents to relevant files; and
- performs other related duties.
Screening Requirements:
Education:
Graduation from a recognized university / diploma in business / secretarial studies OR an acceptable combination of education, training and work experience.
- Language:
Experience:
Recent work experience at the Visa Section at the Canadian High Commission (recent is defined as being within the last two years 2009 and 2010).
Rated Qualifications:
Knowledge:
- General office procedures and practices.
- Microsoft Windows, Outlook and Microsoft and Corel Office suites.
- Knowledge of Canadian (or similar) immigration policies and procedure is an asset.
- Knowledge of local laws and customs is an asset.
- Strong organizational, planning and time management skills.
- Effective communication (verbally and in writing) in English.
- Adapt quickly to procedural and technological changes.
- Establish and maintain productive, professional working relationships with colleagues and partners.
- High degree of autonomy and professionalism.
- Integrity and good judgement – these qualities will be tested and rated during the competition process.
- Flexible, works well under pressure, self-starter.
- Must be comfortable in a fast-paced, deadline-oriented environment.
A working knowledge of French
Conditions of Employment:
- ability to obtain the required Reliability Status (security check).
- Canadian or Kenyan citizenship or valid work permit in Kenya
- medical clearance.
To Apply:
Candidates must demonstrate in writing that they meet the screening requirements by submitting their curriculum vitae under a covering letter not later than the close of business (16:00) on Wednesday, February 23, 2011.
Applications must be submitted to:
Maureen Mwangi/HR Section
Canadian High Commission
Subject: Competition NO. 2011-Immig-1
or by email to:
maureen.mwangi@international.
The results of this competition may also be used to establish a pool of qualified candidates to staff similar openings in the Immigration Section which might arise in the 12 months following the completion of this competition.
