Facilities Manager Vacancy in Kenya

Job Description:Facilities Manager 

Duties & Responsibilities

• Arrange services of project and technical staff and contractors.
• Co-ordinate third party services of project and maintenance contractors, suppliers, vendors and deals with them on a daily basis.
• Control, schedule and implement regular preventative maintenance programs in line with budget constrains.
• Motivation of refurbishments and major repairs as appropriate.
• Attend/Conduct site meetings with relevant contractors in respect of maintenance and expansions and projects.
• Monitor progresses.
• Responsible for compliance of Health and Safety act.
• Liaise with tenants with regard to operational problems.
• Keep abreast of activities in respect of tenant movements and new developments.
• Provide assistance to emergency call outs.
• Day to day running and control of, but not limited to;

1. Air-conditioning systems.
2. Services (Plumbing, Electrical, Mechanical.)
3. Pre-authorisation of orders and invoices for payment.
4. Conducts periodic inspections of facilities, assesses problems and needs and
5. implement the appropriate corrective action.

• Co-ordinate project and maintenance activities.
• Ensures that facilities are well maintained and in good repair.
• Direct projects and preventative maintenance procedures as appropriate.
• Ensure that projects and facilities are in compliance with established procedures, policies and codes.
• Ensure projects and maintenance work is carried out with the minimum interference to the day to day operations.
• Liaison with appropriate Government, Provincial and/or local authorities.
• Maintain a hands-on control of projects in hand.
• Ensure compliance with legal regulations.
• Conduct regular OSH inspections and ensures that OSHA requirements are effectively implemented and adhered to.
• Ensure cost effectiveness and best performance of contractors.

Soft Services Management

• Types and assembles a variety of documents including memos, letters, reports, proposals and agreements.
• Files correspondence & maintain filing system. Establish and implement processes and procedures
• Communicates with clients and management
• Manage Soft service contracts through monthly performance measurements against SLA’s/ KPI’s
• Complete checklist and ensure supplies are replenished
• Manage Plants, cleaning, waste removal, landscaping and hygiene services

Education/Certification 

• Business Admin and Marketing Certification
• Engineering Diploma

Required Knowledge 

• Extremely good working knowledge of the MS Office
• Knowledge of budgeting, service contracts and service level agreements

Experience Required

• Excellent understanding of Facilities management and management procedures
• Three to five years of administrative experience, planned maintenance related experience, supervisory experience.
• Management training would be an added advantage

Skills/Abilities 

• Proficient typing skills.
• Good interpersonal and public relations skills.
• Solid analytical, creative, and problem-solving abilities.
• Project management skills and well organised.
• Able to work well independently.
• Excellent leadership abilities.
• Able to organise, coordinate, and direct team activities.
• Strong problem solving skills.
• Good communications skills.
• Able to use all related maintenance equipment and computer applications.
• Sound HR, finance, social knowledge

Please send your CV and remuneration details: theleadrecruiter@gmail.com

Only shortlisted candidates will be contacted.

Deadline: 12th May 2011