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DEADLINE FOR APPLICATIONS:
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10 October 2011
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DATE OF ISSUANCE:
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26 September 2011
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FUNCTIONAL TITLE:
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Warehouse Assistant
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GRADE:
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GL-4
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SECTIONS/UNIT:
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CITS
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LOCATION:
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VA No.:
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UNSOA/CITS/008/2011
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Major
duties and responsibilities
Under the
supervision of the UNSOA Mombasa Support Base (MSB) Material and Asset
Assistant and within delegated authority, the incumbent will be responsible for
the following duties:
Manage the CITS
Warehouse, in terms of planning the storage of CITS assets in coordination with
Asset Management; Prepare assets for issue and ensure equipment and assets are
in prime condition; test equipment for functionality prior to storing or issue;
assist in preparation for ghosting of computer equipment; receive assets and
equipment; receive assets and equipment after R&I and coordinates storage
with asset management taking in to consideration special requirement for
storage such as security, environmental or other controls; ensure safe and
secure operations within the CITS storage facility; Monitor functionality of
Access Control and safety and security devices in support of the secure storage
of valuables; continually provide assistance with management of CITS assets and
assets management in UNSOA Support Base by using UNSOA electronic assets
management software database under the supervision of Asset Management; Prepare
issues of CITS equipment and enter the records in the asset control system;
Assist with determination on status and classification of assets and updates
the records in the appropriate system; receive, inspect and verify all incoming
assets and supplies in support of accountable and transparent asset management;
provide report to supervisor on availability of consumables to support all
operational equipment; Assist supervisor with preparation of timely write-off
of assets as per established procedures; Deliver assets to Property Disposal
Unit in coordination with CITS asset management; Assist with the preparation of
equipment packing lists and electronic Cargo Movement Requests (e-CMR);
Performs ad hoc duties as assigned by Asset Management and Senior Staff.
·
Competencies: Professionalism
– Knowledge of the Organization’s rules and regulations
as they pertain to property disposal. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations; commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women and
men in all aspects of work; Communication: Speaks and writes clearly and effectively;
listens to others, correctly interprets messages from others and responds
appropriately; asks questions to clarify, and exhibits interest in having
two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed; Client Orientation Considers
all those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client. Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.
Qualifications and Requirements:
Work Experience: At least 4 years of progressively responsible
experience in the field of Warehouse operations and asset handling. Prior knowledge of UN internal systems and
applications is a distinctive advantage.
Education: Completion
of High School education plus adequate computer skills covering basic
applications.
Languages; Fluency
in spoken and written English. Knowledge
of any other UN Language is an asset.
Other Desirable
skills: Familiarity with UN Rules and Regulations on Property Management in
terms of asset handling.
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How to apply:
Qualified candidates may submit their applications including their
curriculum vitae or United Nations Personal History form (P.11) to the
address mentioned below on or before the deadline.
Email: recruitment-unsoa@un.org
Please quote;
v Vacancy Notice Number
and Functional Title in the Subject of the e-mail.
v Index Number (for UN staff member)
v
Applications received
after the deadline (10/10/2011) will not be
considered.
Only
short-listed applicants will be contacted.
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