Service Center Job Adverts - Accountant and Parts Manager

Our Client, an Electronics Company with offices in Nairobi and regional presence is seeking to recruit staff for the following positions to enhance its operations in 11 African countries under its jurisdiction.

The suitable candidates must have energy and commitment to develop and grow in a dynamic organization;

Ref: HR/DCS/12/11/11

Accountant 

Reporting to: Service director

Job Purpose 

General accounting including to prepare journal entries, to maintain balance sheet schedules and ledgers and account and bank reconciliations, to assist with monthly closings and account analysis and supporting calculation of relevant taxes.

To prepare monthly management reports, payroll, to manage debtors, to ensure statutory compliance and accountability.

Duties and Responsibilities 

• Responsible for the day-to-day running of the accounts office;
• Keeps records of all transactions, and are usually responsible for the preparation of accounts payable, invoices and purchase orders, and petty cash and payroll calculation;
• Prepares tax computations and returns each month;
• Coordinates the procurement process;
• Liaises with the external auditors in the company’s annual audit;
• Prepares timely and accurate financial information by reconciling the general ledger and audits Accounts Payable documents;
• Responsible for managing cash flow, preparing bank reconciliations and reconciling revenues on a monthly basis;
• Ensures internal control systems are functioning and relevant internal control procedures are updated in line with company policies;
• Invoicing of clients and ensuring all sales and income items are promptly captured;
• Posting and updating the accounting system;
• Preparation of VAT and withholding tax returns a s per laid down guidelines;
• Suppliers and payment processing;
• Maintaining files for payments and accounting correspondences;
• Maintaining a physical cheque register ad ensure cheques payments are dispatched in time, and properly recorded;
• Handles clients’ queries relating to accounts balances and payments.
• Perform other related duties as required.

Qualifications and Competencies

Education

• University level - Bachelors of Commerce or Business Administration and or CPA (K).

Work Experience: At least 3 years Post experience in a busy accounting department in a Commercial Company; Computer skills particularly on different types of spreadsheets and various automated accounting systems

Competencies/Personal Key Skills/Attributes 

• Strong familiarity with accounting software and ERP Systems
• Honesty, confidentiality, and integrity;
• Numerical and analytical competencies;
• Excellent interpersonal skills;
• Judgment, problem analysis and solving skills;
• Good communication skills;
• Excellent record keeping skills;
• Attention to details;
• Ability to work under minimum supervision;

Ref: HR/DCS/13/11/11

Parts Manager

Reporting to: Service Director

Job Purpose: 

The overall purpose is planning, organizing and controlling of Parts Order Management for both purchase and sales; the jobholder will be responsible for organizing activities and managing stock control, receipt, storage, retrieval and ensure timely delivery of warehouse stock.

The Parts Manager will ensure productivity targets are met and maintain computerized administration and automated storage and retrieval systems.

Duties and Responsibilities

• Responsible for the management of Parts Order, in line with Organization policies.
• Develops and maintains effective Parts Department processes to ensure internal and external customer satisfaction.
• Creates annual Parts Department goals and budget, in alignment with the organization’s financial and operational objectives and effective Inventory Management.
• Develops and executes Parts Department marketing plan and monitors monthly to ensure achievement of departmental goals.
• Conducts a perpetual/annual physical inventory of all parts and related inventories.
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are properly maintained.
• Ensure that standard systems are properly maintained at warehouses.
• Assist in the training of any counterparts in parts order management best practice.
• Assess the availability of space and prepare stacking/storage plans prior to programming/contingency commodities arrivals.
• Supervise the receipt of all arriving consignments.
• Monitor the quantity and quality of commodity (ies) stored.
• Prepare all procedures and necessary steps for commodity disposal;
• Produce regular stocks reports and daily stocks positions;
• Prepare loading plans and ensure that standard waybills are duly complete.
• Scheduling employees, truck drivers, arranging drop offs and deliveries and scheduling loading dock use of mechanized equipment such as forklifts.
• Ensuing that all appropriate safety regulations are being followed both with regards to personal safety and safety of inventory.
• Checking and verifying shipping records, handling questions or concerns of shipping shortages or overages and addressing any problems with inventory control.
• Perform other related duties as required.

Qualifications and Competencies

Education:

• University level. Business Administration, Management, Transport, Engineering or related field is preferable. Can be waived in lieu of proven experience in warehouse management and familiarity with logistics accounting procedures.

Work Experience:

• Five years of professional work experience in logistics management at the national level.

Competencies:

• Proven analytical and warehouse management skills.
• Excellent mathematical skills and attention to detail.
• Ability to implement training.
• Ability to manage large groups of people.
• Computer skills, including internet navigation, and various office applications.
• Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.

Remuneration:

Attractive package will be offered to successful applicant commensurate with their demonstrated skills and abilities.

Interested individuals should forward their application with three references indicating their experience and suitability to: recruitandsearch@gmail.com

Quoting: Job reference on the subject line, current and expected remuneration.

On, or before 23rd November 2011.

Short listing will be done on a continuous basis and only successful candidates will be invited for an interview on 25th November 2011.