Administrative Assistant Vacancy Announcement in Nairobi (KShs 20,000 - 23,000 PM)

Our client is a leading private Institution of Higher Learning., located in Nairobi.

Our client seeks an Administrative Assistant who will work efficiently to support the Finance Manager/Office in all matters pertaining to Office Administration.

Key Responsibilities:

• Handling telephone calls and answering queries with discretion,
• Receiving and managing other routine office work including filing, faxing letters, and dispatch of correspondence,
• Assist in coordinating and organizing meetings and important events and provide administrative support at such meetings,
• Ensure office correspondence and reports are acted upon promptly, assist in drafting requisitions i.e. supplies, cash and perform other related functions,
• Coordinate travel plans, leave plans and any other logistical details as requested,
• Maintain petty cash and records, payment vouchers, pending bills file and many others,
• Provide prompt and courteous service to all customers and serve as a single point of contact for their immediate and ongoing needs,
• Recognize customer problems and resolve to customer satisfaction directly or transfer through to proper department,
• Ensure safe custody of all confidential information

Qualifications:

• A related Bachelors Degree
• Professional qualifications such as a Secretarial Diploma or Office Management will be an added advantage

Work Experience:

• At least two years experience in a busy environment
• Experience in academic institutions or set ups with highly specialized technical staff operating in dynamic market environment would be an added advantage

Competencies:

• Good administrative and coordination skills
• Superior oral and written communication skills
• Numeracy skills
• IT Proficiency in MS Office Suite (Word, Excel, PowerPoint)

Remuneration:

• Monthly gross salary of between Kes 20-23,000/= per month to start

If you meet the above criteria, and would like to be a part of the team, please send an application with a detailed C.V stating your experience, qualifications, current renumeration, list of at least 3 referees, day-time telephone numbers and email address to :- jobs@truenorthcareermap.com on or before Friday, October 1st, 2010.

Only short listed candidates will be acknowledged.