Various Vacancies

1. Communication and documentation officer

Job summary (purpose of the position)
The communication and documentation officer will support HIV and TB advocacy and promote access to practical up-to-date information through documentation and dissemination of strategic information.
Major duties and responsibilities

• Organize press conferences ;
• Send invitation to journalist, make follow up calls, and respond to journalists’ requests, and building relationships with journalists and handling media interviews; including Monitor media coverage of all HIV/AIDS/TB activities. This includes keeping a record of all print and broadcast media.
• Lead in development of publications (fact sheets, position papers, IEC materials etc.)
• Establish a continuous data collection process on HIV/AIDS and TB from the membership Identify, acquire, process and disseminate HIV/AIDS and TB information to members and other stakeholders
• Promote and build the capacity of members in documentation and information management Develop and maintain the KANCO website and databases including AIDS Information System (AIS)
• Reviewing process to determine levels of implementation of GFATM in Kenya with specific focus on TB, HIV & AIDS

Source new HIV/AIDS/TB materials focusing on CSOs and other communities
Ensure high quality postings to generate stakeholders and partners response

• Identify and follow up on strategic advocacy opportunities
• Document all TB and HIV & AIDS efforts
• Develop, briefings and press releases as needed in regard to TB and HIV & AIDS
• Develop advocacy plans with partners (publications, structured discussions etc.)
• Provide quarterly reports to inform on the project progress
• Perform any other duties assigned by the Programme Director.

Qualifications

• A bachelor's degree in information science, journalism or communication
• Experience in HIV/AIDS/TB programming
• Ability to conduct needs assessment on information and documentation
• Good organizational, networking and communication and facilitation skills.

Other competencies

• Good communication skills
• Experience in HIV/AIDS/TB programs
• Ability to conduct needs assessment on information and documentation
• Organizational skills
• Networking skills
• Good facilitation skills
• Must be innovative
• Ability to meet deadlines
• Ability to work under minimum supervision
• Result orientation

At least 5 year’s experience

2. Executive Assistant

Overall responsibilities
The Executive Assistant provides support to Executive Director’s office operations, performing a variety of standard administrative processes ensuring high quality and  accuracy of work. The Executive Assistant promotes a client, quality and results-oriented approach.
Duties and Responsibilities

• Ensures effective and efficient functioning of EDs office as his personal assistant focusing on achievement of the following results: -
• Provide daily administrative and logistical support to the ED including; managing schedules, handling email and written communication, filing, photocopying, faxing, mailings, coordinating conference calls, and maintaining contact information and creating presentation materials.
• Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff.
• Maintaining the necessary information data base for EDs office including contacts database of government, other CSOs, partners and other stakeholders.
• Maintaining Contacts with visitors and staff, arrangement of appointments and meetings including board meetings..
• Screen phone calls and visitors; respond to moderately complex information requests and inquires and as necessary;
• Serving as secretary to the ED – attending meetings, taking minutes, following up on specific details and actions arising from the meetings.
• Manage office petty cash

• Ensure effective administrative and logistical support, focusing on achievements of the following results:
• Provide secretarial, administrative and  logistic support to meetings, research, compile and organize information and reference materials from various sources for reports, plans ,briefings, meetings ,etc..
• Coordination of meeting logistics including scheduling, travel arrangements and hotel reservations, preparation of travel authorizations, processing request for visas and other documents
• Maintain an efficient document management system
• Maintain an efficient inter-office communication system
• Ensure proper local transport arrangements
• Support any other task assigned by the ED.

Qualifications

• Degree in Administrative office management, secretarial services or business administration
• Strong administrative, organizational, and written and verbal communications skills
• Ability to work independently and be innovative
• Ability to carry out independent work, to take initiative and to use good judgment
• Strong PC skills to include knowledge of Microsoft Word, Excel, PowerPoint, Outlook, internet research and database use.
• Familiarity with Microsoft Outlook desirable
• 5 years of relevant administrative experience preferablyin an NGO.
• Excellent interpersonal skills and demonstrated ability to interact tactfully professionally with culturally diverse staff, clients and partners
• Demonstrated ability to use discretion and good judgment. Ability to maintain a high level of confidentiality and tactfulness

3. National Partnership Coordinator

This position entails coordination of the national information, dialogue and advocacy platform on HIV & TB, which will involve strengthening networks and partnerships; ensuring high quality information, dialogue and advocacy.
Qualifications 

• A degree in Public Health, International Development or a related field. Communications or journalism degree or equivalent experience will be of added advantage
• Knowledge and understanding of HIV&AIDS and/or TB and related issues
• Strong writing,and advocacy skills
• Excellent oral and written communication skills
• Experience in developing and leading partnership building initiatives

A minimum of 5 years of professional experience in coordinating projects and programmes at national level

To apply, submit a detailed CV to Kenya AIDS NGOs Consortium P.O. Box 69866 00400, Nairobi-Kenya. Email: jobs@kanco.org. Only shortlisted candidates will be contacted.
We are an equal Opportunity employer.