Job Title: NGO Secretariat Coordinator
Dept/Location: EARO/
Dept/Location: EARO/
Reports To: Andrew Rosauer & NGO Steering Committee Chair
Background:
The NGO Secretariat for Southern Sudan coordinates the efforts of the NGO Steering Committee of the NGO Forum which includes over 300 INGOs and Southern Sudanese NGOs. The NGO Secretariat undertakes a number of key tasks including coordination, information sharing, advocacy, production of policy and position papers, engagement with the Government of Southern Sudan (GoSS), donors, the UN community and others on issues of vital humanitarian, recovery, and development concern.
Primary Functions:
The NGO Secretariat Coordinator is responsible for managing the NGO Secretariat team, the office and budget management; facilitating coordination through various NGO and National NGO fora; ensuring effective information sharing and briefing on emerging issues with the NGO Steering Committee, the broader NGO community and external stakeholders; representing and advocating on the agreed interests of the NGO community in external meetings, in collaboration with the Steering Committee.
Specific Job Responsibilities: (not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position)
More specifically the NGO Secretariat supports the work of the NGO Forum on issues of interest and concern through the following key tasks:
Program Quality and Management:
1. Manage the Secretariat staff and the day to day running of the Secretariat Office, the budget and ensure timely reporting to donors
2. Act as focal point for information/experience sharing with and among NGOs on relevant issues including contact lists and management of NGO Forum and NGO SC membership and mailing lists.
3. Collate information and responses on operational and administrative issues such as work permits and taxes, the anticipated NGO framework, funding mechanisms and UN and GoSS planning processes.
4. Provide a conduit for the UN, the GoSS, donor representatives and other stakeholders to communicate and coordinate with NGOs.
5. Participate and input into important policy and planning processes such as the UNDAF Technical Working Groups, UN Workplan and GoSS Budget Sector Working Groups.
6. Policy analysis and information including support to the Policy Focal Point in consulting on and drafting of common NGO position/policy papers on key issues.
7. Along with the NGO Steering Committee Chair and members, represent the NGO community at high-level fora including the UN Management Team, multi-Donor meetings and other representative bodies as required. Advocacy in relation to the adoption of the NGO Framework by the GoSS and follow-up on implementation details once passed.
8. Increase and enhance engagement of and input from Sudanese NGOs.
9. Liaise with the INGO Forum in Northern Sudan
Coordination and Communication:
Ensure transparent coordination mechanisms and regular information-sharing between NGOs and other stakeholders.
Ensure transparent coordination mechanisms and regular information-sharing between NGOs and other stakeholders.
1. Schedule NGO Forum meetings and NGO Forum Steering Committee meetings, draft agendas, invite external speakers and follow up on relevant action items.
2. Along with the NGO Steering Committee Chair and members, represent the NGO Forum at key meetings with Donors, UN and GoSS and ensure that written feedback is disseminated.
3. Encourage active and open dialogue between the NGO Secretariat, NGO Steering Committee and NGO Forum.
4. Coordinate visits of advocacy groups, researchers, donors, partners, etc.
5. Ensure the research, documentation and sharing of lessons learned/best practices. Identify gaps in research and analysis that could be used by large numbers of the membership. Hire and manage consultants as needed to assist with and complement this task.
6. Create feedback mechanisms, open learning channels, support pilot efforts at knowledge management, and ensure information flows.
7. Together with other Secretariat staff, liaise with the HR Forum, the Health Forum and other Sector Working Groups and / or Clusters, ensuring key messages are shared and activities and advocacy messages are coordinated.
Partnership Relations:
Work to ensure effective collaboration between International and National NGOs.
Work to ensure effective collaboration between International and National NGOs.
1. Assist to build National NGO engagement in State and County-level planning and coordination of ensuing activities.
2. Maintain strong partner relations and engage in the identification of new potential NNGO partners.
3. Maintain and/or develop productive relationships with key individuals in relevant government ministries, local religious organisations and civil society, counterpart institutions and NGOs, foreign and local NGO community, UN Missions, Diplomatic Corps, USAID, other donors, etc.
Emergency Competencies:
These are rooted in the mission, values, and principles of CRS and used by each staff working in emergencies to fulfill his or her responsibilities and to achieve the desired results.
· Communicates strategically under pressure
· Manages stress and complexity
· Actively promotes safety and security
· Manages and implements high-quality emergency programs
Supervisory Responsibilities: NGO Secretariat Policy Focal Point, NGO Security Focal Point, National NGO Focal Point
Key Working Relationships:
Internal: NGO Secretariat Coordinator and other NGO Secretariat staff, NGO Steering Committee, Deputy Regional Director for Program Quality; CRS regional technical advisors (RTAs), various CRS/HQ departments.
External: local/International NGOs; GoSS and State Ministries; donors including USAID, EU and other local bilateral institutions/funding agencies, UN agencies.
Required Skills:
1. At least five years of progressive international experience working with the UN, NGOs and/or Donors
2. Tertiary undergraduate and postgraduate qualifications in international relations, political science, development or other relevant educational background combined with relevant professional experience
3. Demonstrated leadership, management and coordination skills
4. Documented skills in the formulation of proposals, budgets and reports
5. Significant experience in the development of advocacy, policy and key messaging documents
6. A strong understanding of the UN system and integrated missions
7. Significant understanding of complex emergencies and crisis contexts
8. Significant political and cultural awareness and experience of working in settings where insecurity is a major issue
9. Previous work experience in Sudan is preferred
10. Proven communication, interpersonal and negotiation skills
11. Fluency in written and spoken English is required
12. Above average computer literacy
13. Holder of a valid international driver’s licence
Physical Requirements/Environment:
The position is based full-time in Juba, Southern Sudan. This is a non-family post in location with limited amenities
To Apply: Interested applicants should apply online at: http://www.crs.org/about/
