OFFICE OF THE UNHCR BRANCH OFFICE SOMALIA
VACANCY NOTICE - No SOM/MOG/12/02
Functional Title: Administrative Associate
Position Number: Temporary
Duty Station: Mogadishu, Somalia
Date of Entry on Duty: As soon as possible
Duration: Six months with possibility of extension
Category and Level: GL6
Closing Date: 05 June 2012
1. Duties and Responsibilities
Under the overall supervision of the Head of Office, the incumbent will perform the following functions:
a) Performs personnel work including interpretation and processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
b) Assists in the recruitment of General Service staff including evaluating candidate applications, administering written exams, organizing panel interviews and drafting recommendations for recruitment;
c) Collects
information and assists in conducting surveys on local cost of living,
daily subsistence allowance criteria, local salaries for office and
servicing staff house rentals;
d) Briefs
international personnel on general administrative matters relating to
visas, licenses, security; provides advice and ensures administrative
support as required;
e) Responsible
for building management; coordinates with the contractor and suppliers
related to maintenance, cleaning and other related services, raising
requisitions for office furniture, office stationary, telephones and
other items for office use as required;
f) Advises and assists other staff in the areas
of office management. Arranges for and/or attends meetings on
day-to-day administrative matters, participates in discussions of new or
revised procedures and practices, interprets and assesses the impact of
changes and makes recommendations for follow-up action;
g) Prepares
on own initiative, correspondence, reports, evaluations and
justifications as required, on general administrative or specialized
tasks which may be of a confidential nature within the assigned area of
responsibility;
h) Assists in the preparation of administrative budgets applicable to staff and servicing costs and maintains necessary budgetary control records;
i) In
addition to general administration responsibilities, may also supervise
directly or indirectly, activities concerned with office and grounds
maintenance, security, transport and similar services;
j) Requisitions
office supplies and equipment locally and arranges for control of
distribution and maintenance of appropriate inventory records;
k) Provides interpretation of administrative rules, regulations and procedures;
l) Performs other duties as may be assigned.
2. Qualifications:
Academic: Completion of secondary school education with post secondary training in Business Administration, Finance, Office Management, Human Resources or other related field.
Skills: Excellent knowledge of MS Office. Knowledge of People Soft applications an asset.
Experience: Minimum of six – eight years of relevant job experience.
Language: Excellent English both oral and written in addition to fluency in the local language.
3. Supervision Exercised:
May supervise or give guidance to lower level staff.
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This vacancy notice is open to Somali nationals only. Candidates should send their latest curriculum vitae and cover letter WITH CONTACT DETAILS by email (ONLY) to sommohrs@unhcr.org, quoting in the subject line the vacancy No. SOM/MOG/12/02. latest by 5 June 2012
ONLY THE SHORTLISTED CANDIDATES WILL BE CONTACTED FOR THE WRITTEN TEST OR INTERVIEW AND MAY BE REQUIRED TO PROVIDE ADDITIONAL DOCUMENTATION.
APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE CONSIDERED.
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Mogadishu, 23 May 2012
