Kimetrica Group Human Resource Manager Job in Naiorbi

Background to Position

The Kimetrica Group is an international company providing knowledge services primarily to the non-profit sector. Kimetrica Limited is based in Nairobi and works with clients throughout Africa. 

For more information on Kimetrica visit www.kimetrica.com.

Kimetrica seeks a Nairobi based Human Resource Manager (HRM) with overall responsibility for
the HR function of the Kimetrica Group. 

The primary objectives of the position are to ensure that Kimetrica:

• Recruits and retains the highest calibre of staff
• Complies with national and international employment laws and regulations
• Provides a highly desirable working environment with excellent opportunities for growth

Reporting and Delegation

The HRM will report directly to the Head of Finance and Operations. 

The HRM will work closely with Project Managers for all recruitments and with the Training Team.

Tasks and Responsibilities

Strategic Recruitment:

• Develop corporate systems and procedures for effective and timely recruitment of employees and consultants or outsource collaborators
• Identify staff vacancies and requirements for short term consultancy support and assist Project Managers in identifying and specifying their hiring requirements
• Oversee the evaluation, classification and rating of occupations and job positions
• Assist in hiring, including developing job descriptions and job advertisements, and screening and interviewing candidates
• In collaboration with the Technical Services, develop and apply tests for new recruits
• Maintain and update a roster and database of suitably qualified consultants and maintain and develop CVs in the correct format for different bids
• Conduct or assist in contract negotiations
• Develop contracts for employees and consultants in collaboration with the Contracts and Compliance Team

Compliance with Laws and Regulations:

• Develop, clarify and implement Kimetrica’s HR and employment policies
• Advise management and employees on employment statutes, rules, regulations and policies affecting employees
• Conduct periodic reviews of national employment and HR legislation in the Kimetrica countries of operation and inform management of significant changes
• Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.
• With the Contracts and Compliance Office, review all contracts to ensure that they are compliant with national and international laws and regulations
• Ensure that contract terminations are compliant with laws and regulations

Employee Welfare and Career Development:

• Provide current and prospective employees with orientation, information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits
• Plan and conduct new employee and PROCAS orientation to foster positive attitude toward organizational objectives
• Inform employees of their health insurance packages and answer requests
• Foster constructive employee relations
• Lead employee in-house training and skills development
• Ensure work place safety and lead staff security awareness training
• Develop programmes for staff welfare, recreation and team-building
• Engage in conflict resolution and mediation of employee disputes

Management of Employee and Consultant Travel:

• Liaise with PM to identify travel requirements and develop timely travel plans
• Coordinate ticketing, hotel bookings, travel insurance and visas etc
• Ensure that all travel is authorised internally and externally
• Brief travelling staff on per diem rates, entitlements, procedures and documentation requirements
• Ensure staff compliance with the Travel Expense Reporting system
• Ensure that staff follow the correct procedures when travelling to insecure locations

Compensation and Benefits Administration:

• Liaise with finance to ensure that payroll and compensation accurately reflects contracts etc
• Liaise with Operations to ensure that workplace and other employee insurance is purchased
• Liaise with finance to ensure that all employees have the appropriate health insurance
• Develop and/or administer special projects in areas such as pension, savings plans and employee awards or bonuses

Performance Appraisal System:

• Ensure that all employees and managers fully understand the Performance Appraisal System
• Analyse wage rates, hiring success, employee feedback and other data relating to the HR performance of the company in order to improve service delivery
• Contribute to the improvement of the employee Performance Appraisal System
• Ensure that the Performance Appraisal System is fairly and effectively applied to all employees
• Ensure that disciplinary procedures are correctly and fairly followed by supervisors

Develop and Maintain HR Records:

• Ensure complete and timely leave recording
• Maintain secure and confidential personnel files
• Ensure that all staff and consultants submit timesheets
• Verify employment and other statutory employee documents
• Maintain complete records of all HR correspondence and transactions

Qualifications Required

• Bachelor’s degree in relevant discipline
• At least five years of professional experience across all HR disciplines, including employment,
• benefits, compensation, employee relations, training and development, and conflict
• resolution
• Excellent inter-personal communication and negotiation skills in English
• Discretion and ability to handle issues with sensitivity
• Proven ability to work under pressure and tight deadlines
• Proven commitment to voluntary sector or community work
• Right to work in Kenya

Qualifications Preferred

• HR certification or MBA with HR focus
• Experience working with a diverse workforce or internationally
• Knowledge of US labour laws would be a plus
• Networking abilities and existing network in Kenya

Terms and Conditions

• Opportunities for specialised training in relevant HR areas
• Nairobi based with infrequent international travel and some travel within Kenya
• Competitive salary and benefits
• The position is full time with some flexibility to work from home
• Opportunities for rapid career development in a young and growing company

To Apply: Submit a detailed CV and a covering letter explaining why you are suited for the position and recording your most recent month net take home salary. 

Submit to jobs@kimetrica.com by the 1st May 2013. 

Do not include scans or copies of certificates and references. 

Phone calls and solicitation will invalidate applications.